a national information resource for value-added agriculture
Agricultural Marketing Resource Center

Cash Flow and Profitability are Not the Same

AgMRC Renewable Energy & Climate Change Newsletter
October 2012

Don Hofstrand
retired Iowa State University
extension agricultural economist
dhof@iastate.edu


People often mistakenly believe that a cash flow statement will show the profitability of a business or project. Although closely related, cash flow and profitability are different. Cash flow represents the cash inflows and outflows from the business.  When cash outflows are subtracted from cash inflows the result is net cash flow.  Profitability represents the income and expenses of the business.  When expenses are subtracted from income the result is profit (loss).  You may think of cash flow as transactions that affect your business “checkbook” and profitability as items that impact your “income tax return”.

Cash inflows and outflows show liquidity while income and expenses show profitability.  Liquidity is a short-term phenomenon of “can I pay my bills”.  Profitability is a medium-term phenomenon of “am I making money”.  Cash flow (liquidity) is represented in a cash flow statement while income and expenses (profitability) are represented in an income statement.

Many income items are also cash inflows. The sales of products by the business are usually both income and cash inflows (cash method of accounting). The timing is also often the same as long as a check is received and deposited in your account at the time of the sale. Many expenses are also cash outflow items. The purchase of ingredients and raw materials (cash method of accounting) are both an expense and a cash outflow item. The timing is also the same if a check is written at the time of purchase.

However, there are many cash items that are not income and expense items, and vice versa. For example, the purchase of a capital asset such as a machine is a cash outflow if you pay cash at the time of purchase as shown in the example in Table 1.  Because the machine is a capital asset and has a life of more than one year, it is included as an expense item in an income statement by the amount it declines in value each year due to wear and obsolescence. This is called “depreciation”. In the tables below a $70,000 machine is depreciated over seven years at the rate of $10,000 per year.  Because the machine is completely depreciated over the seven year period (is shown to have no remaining value) but sold for $15,000 at the end of the tenth year, $15,000 of depreciation needs to be repaid (depreciation recapture).  This is additional income in the tenth year.

Depreciation calculated for income tax purposes can be used. However, to more accurately calculate profitability, a more realistic depreciation amount can be used to approximate the actual decline in the value of the machine during the year.

In the example in Table 1, a $70,000 machine is purchased and used for ten years, at which time it is sold for $15,000.  The net cash outflow and depreciation expense are both $55,000, although the cash flow transactions are just at the beginning and ending of the period while the depreciation expense is spread over most of the ten year period. So the impact on annual operations from the purchase of the machine is considerably different depending on whether you are focusing on liquidity or profitability.

Table 1.  Machine Purchase -- No Borrowing

 Purchase Price $70,000  
 Depreciation 7 years  
 Sale Price $15,000  
     
 Year Cash Outflow Depreciation Expense
 0 $70,000  $0
 1  $0  $10,000
 2  $0  $10,000
 3  $0  $10,000
 4  $0  $10,000
 5  $0  $10,000
 6  $0  $10,000
 7  $0  $10,000
 8  $0  $0
 9  $0  $0
 10  -$15,000  -$15,000
 Total  $55,000 $55,000

If money is borrowed for the purchase of the machine, the cash outflows and expenses are different from those in Table 1.  In this situation, the down payment is a cash outflow at the time of purchase and the annual debt payments (principal and interest) are cash outflows over the term of the loan as shown in Table 2.  The total cash outflow is $65,500 in this example versus $55,000 in Table 1 where no funds are borrowed.  The additional $10,500 of cash outflow is the interest payments.

Table 2.  Machine Purchase -- Borrowing       

Purchase Price $70,000
Down Payment $20,000
Borrowed $50,000
Interest Rate 7%
Term 5 Years
Depreciation 7 Years
Sale Price $15,000
           
  Cash Outflows
    Debt Payments  
Year Purchase & Sale Price Interest Principal Total Total Outflow
0 $20,000 $0 $0 $0 $20,000
1 $0 $3,500 $10,000 $13,500 $13,500
2 $0 $2,800 $10,000 $12,800 $12,800
3 $0 $2,100 $10,000 $12,100 $12,100
4 $0 $1,400 $10,000 $11,400 $11,400
5 $0 $700 $10,000 $10,700 $10,700
6 $0 $0 $0 $0 $0
7 $0 $0 $0 $0 $0
8 $0 $0 $0 $0 $0
9 $0 $0 $0 $0 $0
10 -$15,000 $0 $0 $0 -$15,000
Total $5,000 $10,500 $50,000 $60,500 $65,500
           
  Expense    
Year Depreciation Interest Total    
 0  $0  $0 $0    
 1  $10,000  $3,500  $13,500    
 2  $10,000  $2,800  $12,800    
 3  $10,000  $2,100  $12,100    
 4  $10,000  $1,400  $11,400    
 5  $10,000  $700  $10,700    
 6  $10,000  $0  $10,000    
 7  $10,000  $0  $10,000    
 8  $0  $0  $0    
 9  $0  $0  $0    
 10  -$15,000  $0  -$15,000    
 Total  $55,000  $10,500 $65,500    

When money is borrowed to finance the purchase of the machine, the amount of interest paid on the loan is included as an expense along with depreciation.  Interest payments are an expense because they represent the cost of borrowing money.  Conversely, principal payments are not an expense because they are merely a cash transfer between lender and borrower. The total cash outflow is $65,500 in this example versus $55,000 in Table 1 where no funds are borrowed.  The additional $10,500 of cash flow is interest payments.

Once again the net cash outflow and expense of the machine in the example in Table 2 are the same ($65,000). However, the timing of the cash outflows and expenses are different over the ten year period.  So the impact on annual operations from the purchase of the machine is considerably different depending on whether you are focusing on liquidity or profitability.
 

 

USDA Rural DevelopmentPartially Funded by USDA Rural Development
...and justice for all.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Many materials can be made available in alternative formats for ADA clients. To file a complaint of discrimination, write USDA, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call 202-720-5964.
 

Iowa State University

The names, words, symbols, and graphics representing Iowa State University are trademarks and copyrights of the university, protected by trademark and copyright laws of the U.S. and other countries.